Privacy Policy
Visitor Registration for the Exhibition Becoming. Architectures for a Planet in Transition
Data Controller
The data controller responsible for the processing of personal data collected through the registration form for the exhibition Becoming. Architectures for a Planet in Transition is the Higher Council of the Colleges of Architects of Spain (CSCAE).
Contact details:
- Higher Council of the Colleges of Architects of Spain (CSCAE)
- Tax ID (CIF): Q-2875019-H
- Paseo de la Castellana, 12, 4th Floor
- 28046 Madrid (Spain)
- Tel.: +34 914 352 200
- Email: protecciondatos@cscae.com
Purpose of the Processing
The personal data provided through the registration form will be processed for the following purposes:
- To manage visitor registration and access to the exhibition.
- To manage venue capacity and the organisational requirements of the event.
- To handle incidents related to access or the visitor experience.
- To compile aggregated attendance and participation statistics.
- To ensure the proper organisation and operation of the exhibition and its related activities.
- To send communications related to registration, access, attendance or other organisational matters connected with the exhibition.
Such communications may include, among others, registration confirmations, logistical information, incident notifications, schedule changes, capacity-related notices, practical information for visitors, post-visit thank-you messages, or visitor satisfaction surveys.
Personal data will not be used for marketing communications unrelated to the exhibition and will not be shared with sponsors or third parties for commercial purposes.
Legal Basis for Processing
The legal basis for processing is the voluntary registration of the visitor and the legitimate interest of the CSCAE in organising, managing and ensuring the proper operation of the exhibition.
Categories of Data Processed
The categories of personal data processed are:
- First name and surname(s).
- Email address.
Providing this information is necessary to complete the registration process and manage access to the exhibition. Failure to provide the requested data will make it impossible to complete the registration process or gain access to the exhibition.
Data Recipients
Personal data will not be disclosed to third parties unless required by law.
For the management of visitor registration, the CSCAE may engage technology service providers acting as data processors in accordance with applicable data protection legislation.
In particular, the registration form is managed through the Jotform platform, which provides compliance measures and data storage options within the European Union.
More information:
https://www.jotform.com/privacy/
https://www.jotform.com/gdpr-compliance/
Any communications sent to registered visitors will be limited to matters relating to the organisation, operation or follow-up of the exhibition and will not constitute advertising or commercial communications.
Data Retention
Personal data will be retained for as long as necessary to manage access to the exhibition, the related activities and any communications associated with the visitor experience.
Thereafter, the data will be retained only for the periods necessary to comply with legal obligations or to address potential claims arising from the event.
Once these periods have expired, the data will be deleted or anonymised.
Image Recording and Photography
During the exhibition, photographs and audiovisual recordings of a general nature may be taken for documentary, informational, institutional, editorial and communication purposes related to the exhibition Becoming. Architectures for a Planet in Transition and the UIA World Congress of Architects Barcelona 2026.
Such images will primarily consist of general views of the exhibition space and the attending public.
Where legally required, additional authorisations will be obtained for any individualised use of a person’s image.
Rights of Data Subjects
Data subjects may exercise the following rights:
- Access to their personal data.
- Rectification of inaccurate data.
- Erasure of data where applicable.
- Objection to processing.
- Restriction of processing.
- Data portability where applicable.
To exercise these rights, a request may be sent to:
Data subjects also have the right to lodge a complaint with the Spanish Data Protection Agency (AEPD) (www.aepd.es) if they consider that the processing of their personal data does not comply with applicable legislation.
Amendments
The CSCAE reserves the right to amend this Privacy Policy in order to adapt it to legal, technical or organisational changes.
The version in force at any given time will be the one published through the official channels of the exhibition and the UIA World Congress of Architects Barcelona 2026.